Back-office Engine

A workflow that reads your invoices, receipts and supplier docs, extracts the data, and drops it cleanly into the system your bookkeeper actually uses.

Above the fold: We do not give bookkeeping, tax, BAS, GST, financial or accounting advice. The Back-office Engine extracts and drafts; your accountant or bookkeeper reviews and decides. (MSA §3.)

The work it retires

The data-entry half of bookkeeping: opening a PDF, reading a number, typing it into Xero / QuickBooks / a spreadsheet, attaching the file, tagging the category. The Back-office Engine does the reading and typing. A human still reviews.

Inputs

• Invoices, receipts, supplier statements, purchase orders, expense reports (PDF, image, email).
• Where they currently arrive (an email inbox, a Dropbox folder, a Drive folder, scanned uploads).
• Your chart of accounts and category tags.

Outputs

• Extracted structured data: vendor, date, amount, GST, line items, category guess.
• A draft record in your accounting tool (or a clean CSV ready to import), with the original file attached.
• A weekly summary of what was processed, what's flagged, and what needs human attention.

Typical integrations

Xero, QuickBooks Online, MYOB, Wave, Zoho Books, Hubdoc, Dext, Google Drive, Dropbox, Gmail/Outlook, Airtable, Google Sheets.

What's included

• Document intake from one or two sources.
• Extraction pipeline with confidence scoring.
• Drafted records in your tool (or CSV).
• Flagging for anything below a confidence threshold.
• Weekly processing summary.
• Setup notes, accuracy benchmarks, handover.

What's not included

• Bookkeeping, tax, BAS, GST, financial or accounting advice. This Engine extracts data. Your accountant or bookkeeper reviews and decides. This is explicit in the MSA §3 and re-stated in every Back-office SOW.
• Auto-posting of records to your accounting system without human review.
• Payroll, payment processing, or any action that moves money.
• Audit-grade reconciliation, fraud detection or compliance certification.
• Handling of sensitive personal financial data without an explicit SOW provision and safeguards (Addendum §2).

Human review

Every extracted record sits in a review queue. A human approves, edits or rejects before anything is posted. Records below the confidence threshold are flagged automatically. The Engine never moves money.

Price detail

• Basic (from A$650 AUD): one source, one document type, CSV output.
• Standard (from A$1,800 AUD): two sources, multiple doc types, draft records in your tool.
• Premium (from A$3,500 AUD): multi-source, full flagging, weekly summary, accuracy benchmarks.

Price band: from A$650 → A$3,500 (AUD), scoped in the Control Centre.

Typical timeline

2–4 weeks depending on document variety and accounting tool integration.